Frequently Asked Questions

As a user, when your Harvard ID expires, you won't be able to access your AGOL account anymore, but your content will remain for 3 years, after which it will be deleted. You have the following options:

1. Download a copy of your content to your local computer or external disk drive. Please contact the CGA if you have questions about this process.
2. Transfer ownership of your content to another Harvard user before your Harvard ID expires. Using the ArcGIS Online Assistant, login to your account, select the content to be transferred, pick "Copy Items", and have the new owner login to complete the copy. This can also be used to transfer your content to a user in another organization.
3. You may also wait until when you settle into your new organization and activate your new AGOL account to activate a transfer. Then contact the CGA and ask us to change content ownership to your new account outside of Harvard. This assumes that your new organization also has an organizational account of AGOL. Please note that the free, personal AGOL accounts can't receive content transferred from organizational AGOL accounts.
4. Abandon the content to let CGA staff purge them after 3 years of inactivity.

Embedding a link to show Google Streetview images for a point location can be accomplished by using configure pop-up for a point layer in an ArcGIS Online.  To do this for a desired point layer in your ArcGIS Online map:

1. Click the more options (looks like three dots)  button next to the layer and choose Configure Pop-up. 

2. Under Attribute Expressions, click the ADD button, and paste the Arcade code found in this text file into the window. 

3. Change the name of the Expression by clicking Edit at the top, and enter "Street View".

4. Click OK and OK to save your changes and return to the map. 

Now, when clicking on a point on the map there will be an attribute named "Street View" with a hyperlinked "more info" to click on.  When clicking on this, Google Streetview for that location will open in another browser window.

Note that if there is no Google Streetview imagery available at a point location, the image will just be a black screen.  See the working example at this on a test map of random locations in the Dayton, Ohio area.  Note that point #2 is in a rural area with no Street View, so a black image is displayed when clicking the more info link.  If this happens, click the streetview map in the lower left and drag the orange icon to a blue line - these are areas with streetview coverage.

Another web map that utilizes this techology is Confederate Monuments in the United States, made by Jason Ur for the Harvard course Can We Know Our Past?  Click on a monument, and then the Google Streetview link within each pop-up window will display Streetview in a new browser tab.

ArcGIS Pro license is limited for use by valid Harvard ID holders only.

There are three licensing options (up to 6/30/2024):

1. Named user license (preferred option): Login with your Harvard ID and HarvardKey to Harvard's ArcGIS Online Organization (harvard-cga.maps.arcgis.com) when you run your ArcGIS Pro software.
2. License for offline use:
   1. Open ArcGIS Pro: Launch ArcGIS Pro and sign in with your Named User credentials.
   2. Access Licensing Settings: Navigate to the "Project" tab, then select "Licensing" under "Settings".
   3. Authorize for Offline Use: Check the "Authorize ArcGIS Pro to work offline" option.
   4. Restart ArcGIS Pro: Restart ArcGIS Pro to apply the changes. The application will now be authorized for offline use on the machine where you authorized the license. 

Follow this tutorial.

If you need a shared editing group on ArcGIS Online (AGOL), please familiarize yourself with the dos and don'ts of managing groups on AGOL:
https://doc.arcgis.com/en/arcgis-online/administer/manage-groups.htm. Please note that shared-editing groups can’t add non-Harvard members.

If shared editing group is indeed what you want, follow these steps:

1. Login to your ArcGIS Online account, and click your username at the top right.

2. Click My Settings, and the Licenses choice on the left.  Is your account's Role set to "Shared Group Creator"?  If yes, go to step 3.  If no, please send a request to the CGA using this form requesting the "Shared Group Creator" role for your AGOL account.

3. Click Groups at the top menu bar.

4. Click Create group on the left. Fill out the information, and make sure to check the radio button next to “Shared Update”.

5. Add group members by searching for their names and ading their ArcGIS Online user name.

If your group members haven't used Harvard's ArcGIS Online yet, they will need to follow instructions on https://gis.harvard.edu/arcgis-online to create their AGOL account with their HarvardKey first. You may then add them to your group.